• Lead and Manage site administrator team
• Ensuring the office functions and supports the construction delivery teams with admin support
• Support with Minutes from construction meetings and action tracking  
• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
• Collection from Security of visitors and safe transit to required work area
• Give all permanent staff and visitors office area inductions on arrival
• Arranges for deliveries to be received on site for the office and works area
• Maintains notice boards in working areas
• Printing of required documents
• Assists in purchase orders
• Assist with registering new starters on Kronos
• Maintains desk requirement information and submits monthly to client
• Maintains whereabouts sheet for site team
• Assists with site on boarding and ensuring none of the site team get out of date for mandatory courses
• Ensures the site team training matrix is up to date
• Ensures office stationery is maintained
• Manages outgoing post and records data on special deliveries
• Photocopies documents as needed
• Attends workshops and training as required to support admin role
• Interface with site facilities on office upgrades and repairs
• Miscellaneous tasks as directed by the Site leads

Experience Required

• Experienced in diary management and travel and room booking
• Experienced in office supplies management and ordering
• Has worked in a lead role with experience of managing administration teams
• Preferred previous experience working on major construction projects
• Clear and confident communicator at all levels, including via e-mail and telephone as well as face to face
• Positive, can-do mentality
• Strong team player
• Flexible and adaptable
• Able to manage a busy workload and multiple priorities

Minimum Qualifications

• NVQ 2 or minimum of 5 years’ experience in an office environment.
• Proven track record in all aspects of Administration in a fast-moving environment
• Excellent IT skills across full MS Office suite, including excel and SharePoint usage.
• CCNSG or HSE Operatives Safety Passport