The role of an Office Manager is to be the focal point for all site administration queries and for any communications between facilities management and client. You will work closely between the construction teams, the site wide team and site operation teams to ensure site office arrangements and agreements are adhered to.
Job Responsibilities
- Lead and Manage site administrator team
- Ensuring the office functions and supports the construction delivery teams with admin support
- Support with Minutes from construction meetings and action tracking
- Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
- Collection from Security of visitors and safe transit to required work area
- Give all permanent staff and visitors office area inductions on arrival
- Arranges for deliveries to be received on site for the office and works area
- Maintains notice boards in working areas
- Printing of required documents
- Assists in purchase orders
- Assist with registering new starters on Kronos
- Maintains desk requirement information and submits monthly to client
- Maintains whereabouts sheet for site team
- Assists with site on boarding and ensuring none of the site team get out of date for mandatory courses
- Ensures the site team training matrix is up to date
- Ensures office stationery is maintained
- Manages outgoing post and records data on special deliveries
- Photocopies documents as needed
- Attends workshops and training as required to support admin role
- Interface with site facilities on office upgrades and repairs
- Miscellaneous tasks as directed by the Site leads
Experience Required
- Experienced in diary management and travel and room booking
- Experienced in office supplies management and ordering
- Has worked in a lead role with experience of managing administration teams
- Preferred previous experience working on major construction projects
- Clear and confident communicator at all levels, including via e-mail and telephone as well as face to face
- Positive, can-do mentality
- Strong team player
- Flexible and adaptable
- Able to manage a busy workload and multiple priorities
Minimum Qualifications
- NVQ 2 or minimum of 5 years’ experience in an office environment.
- Proven track record in all aspects of Administration in a fast-moving environment
- Excellent IT skills across full MS Office suite, including excel and SharePoint usage.
- CCNSG or HSE Operatives Safety Passport
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